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330 North Wabash Ave.
Suite 1700
Chicago, Illinois 60611
312.755.3145
awilliams@agdglaw.com
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FAMILY AND MEDICAL LEAVE POLICY
If you have been employed by the
Company for at least twelve (12) months and you have performed at
least 1,250 hours of service during that twelve (12) month period,
you may be eligible to take up to twelve (12) weeks of family and
medical leave during the following twelve (12) month period, for one
or more of the following reasons:
1) the birth of a child and to
care for a newborn child (leave must be completed within one
year after the birth);
2) the placement of a child with
you for adoption or foster care (leave must be completed within
one year after placement);
3) to care for your spouse,
child, or parent with a serious health condition; or
4) if you are unable to perform
the functions of your position because of a serious health
condition.
A "Serious Health
Condition" means an illness, injury, or condition that involves
one of the following:
1) Any period of inpatient
care (overnight stay at a hospital or other medical care
facility) or subsequent treatment in connection with such
inpatient care.
2) Any period of incapacity of
more than three consecutive calendar days
(including any subsequent treatment or period of incapacity
relating to the same condition) that also involves:
(a) Treatment two or more times
by a health care provider, by a nurse or physician's assistant
under direct supervision of a health care provider, or by a
provider of health care services (e.g. physical therapist)
under orders of, or on referral by, a health care provider; or
(b) Treatment by a health care
provider on at least one occasion which results in a regimen
of continuing treatment under the supervision of the health
care provider.
3) Any period of incapacity due
to pregnancy, or for prenatal care.
4) Any period of incapacity due
to a condition which:
(a) Requires periodic visits
for treatinent by a health care provider, or by a nurse or
physician's assistant under direct supervision of a health
care provider;
(b) Continues over an extended
period of time (including recurring episodes of a single
underlying condition); and
(c) May cause episodic rather
than a continuing period. of incapacity. Examples include
asthma, diabetes, and epilepsy.
5) Any period of incapacity which
is permanent or long-term due to a condition for
which treatment may not be effective. The employee or family
member must be under the continuing supervision but need not be
receiving active treatment by a health care provider. Examples
include Alzheimer's, a severe stroke, or the terminal stages of
a disease.
6) Any period of absence to
receive multiple treatments (including any period
of recovery therefrom) by a health care provider or by a
provider of health care services under orders or on referral by,
a health care provider, either for restorative surgery after an
accident or other injury, or for a condition that would likely
result in a period of incapacity of more than three consecutive
calendar days in the absence of medical intervention or
treatment. Examples include chemotherapy for cancer, physical
therapy for severe arthritis, or dialysis for kidney disease.
A serious health condition generally
does not include an absence of three or less days for a common cold,
broken limb or other non-chronic condition that does not require
multiple treatments.
To determine if you have unused
family and medical leave time, a "rolling" twelve (12)
month period will be used. Twelve (12) weeks leave will be allowed
within any twelve (12) month period. For example, if on September 1,
1999 an employee needs to take a family and medical leave for one of
the above reasons, the Company will go back one year (through August
31, 1998) to determine how many weeks (or portion thereof) of family
and medical leave the employee has already used. Assume three (3)
weeks have already been used in November, 1998. Therefore, the
employee's leave beginning on September 1, 1999 could last up to
nine (9) weeks. Assume, however, that the employee takes only four
(4) weeks leave in September, 1999. If the employee then wants to
take a family and medical leave beginning December 1, 1999, the
Company would look back at the amount of leave taken from December
1, 1998 through November 30, 1999. Since the employee took four (4)
weeks during this period in September, 1999 the employee's leave
beginning on December 1, 1999 could last up to eight (8) weeks. The
allowable amount of any subsequent leaves would be calculated in the
same manner, looking back at the amount of leave taken in the twelve
(12) months previous to the requested leave and deducting that
amount from twelve (12) weeks.
An employee requesting family and
medical leave must provide the Company with at least 30 days advance
notice before family and medical leave is to begin if the need for
the leave is foreseeable. In the case of unforeseeable leave, notice
must be given as soon as practicable after the need for leave is
known. In the case of leave for reasons 3 or 4 above, when leave is
foreseeable and based on planned medical treatment, you must make a
reasonable effort to schedule the treatment so as not to unduly
disrupt the operations of the Company. In all cases, you must make
all leave requests in writing either prior to foreseeable leaves or
as soon as practicable after unforeseeable leaves.
An employee's request for family and
medical leave due to his or her serious health condition or to care
for a seriously ill family member must be supported by a
certification issued by the employee's health care provider or the
health care provider of the employee's seriously ill family member
at the time leave is requested or soon thereafter. In the case of
unforeseen leave, certification must be provided as soon as
practicable after leave commences. Under certain circumstances, the
Company may require, at its expense, a second opinion by a health
care provider chosen by the Company.
While you are on family and medical
leave, the Company will continue to pay your premiums for health
insurance (less regular employee contributions), and you will not
lose any seniority or other employment benefits accrued prior to the
leave(s). However, seniority and other employment benefits such as
paid personal and vacation leave shall not accrue during any period
of unpaid leave. If you do not return to work after the period of
leave has expired, the premiums for medical insurance coverage paid
for by the Company during the family and medical leave must be
repaid to the Company.
If you request leave beyond the time
granted by the Family and Medical Leave Act and that leave is
granted, the Company will not continue to pay premiums for your
medical insurance. Seniority and other employment benefits will not
accrue during such additional leave.
In connection with any family and
medical leave, you will be required to substitute, or use up, any
vacation, sick days, personal or other paid leave before the leave
will be on an unpaid basis. Leave under the family and medical leave
policy is unpaid leave, and the application of accrued vacation,
sick days and the like will not extend the total twelve (12) week
period of available family and medical leave.
Upon returning from family and
medical leave, you will be returned to the job position you held at
the time you went on leave, or an equivalent position. Reinstatement
may not apply in certain circumstances to employees among the
highest paid ten percent of all employees. However, an employee on
family and medical leave has no greater right to restoration or to
other benefits than if the employee had been continuously employed
instead of on leave.
You may request family and medical
leave in non-consecutive blocks of time ("intermittent
leave") or by reducing your regularly scheduled hours over a
period of time ("reduced leave") for your serious health
condition or to care for an immediate family member with a serious
health condition if it is medically necessary. When requesting
intermittent or reduced leave the request must be supported by the
written certification of a physician. While on intermittent or
reduced leave, the Company may place you in an alternative position
which better accommodates intermittent or reduced leave.
Intermittent or reduced leave will not be permitted for the birth of
a child or for the placement of a child for adoption or foster care.
If you are not eligible for family
and medical leave, you may request personal or other leave pursuant
to the personal leave or other leave policy of the Company.
Andrew
S. Williams
Aronberg Goldgehn Davis & Garmisa
330 North Wabash Ave
Suite 1700
Chicago, Illinois 60611
312/755-3145
awilliams@agdglaw.com
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